Overview

An Event in Opencast refers to a single lecture, training, or meeting that is automatically recorded or uploaded. Events can either stand alone or they can belong to a Series can be scheduled or created ad-hoc if an institution allows it. You can access the Events page from the Main Menu > Recordings > Events.

How to create an Event

An Event can either be a single, standalone Event or one of many Events that belong to a single Series.

Click the Add Event button and a Create New Event modal will open
On the Source tab you will need to select whether the event(s) are being scheduled or uploaded.
On the processing tab, you will need to select the workflow you would like this Event to be processed with. If you don’t see a workflow you recognize, contact your local systems administrator
Select the Access Policy you would like to apply to this Event.
On the Summary tab, review the Event details. To make changes click the Back button.
Click the Create button and you should receive confirmation that the Event was created

See also the Access Policies section to find out more about applying Access Policies to Events

Events Statuses

The progress column shows in which state the event is. These are the possible values and their meaning:

Scheduled: The Event is scheduled for recording
Recording: The Event is currently being recorded
Ingesting: The recorded files are being ingested by Opencast
Pending: The Event is in the processing queue and waiting to be processed
Processing: The Event is currently being processed
Paused: The task is paused and requires manual action to proceed
Processing canceled: The processing of the event has been stopped
Processed: The Event has been successfully processed

Errors:

Recording failure: An error occurred while Recording
Processing failure: An error occurred while processing

How to Edit Events

Use the edit icon ( icon_hamburger ) on the Actions column to open the Event’s details and start editing.

Metadata and Access Policies are being saved automatically when the cursor leaves the field or an option is selected.

Without further action, the information changed in the Event’s details will be updated in the asset management layer of Opencast but not appear in the various publications channels until the Event has been re-published. See the Processing section on how to start a task on an Event.

How to view Event’s attributes

Use the edit icon ( icon_hamburger ) on the Actions column to open the Event’s details.

Media: Lists all video tracks that are available for the Event
Attachments: Lists all attachments that are available for the Event
Workflows: Lists all Tasks/Workflows that have been applied to the Event

How to delete Events

From the Event page you have the capability to delete a single or multiple events.

Use the delete icon ( icon_delete ) in the actions column of each row to delete individual events. To delete Events in bulk, select the items to be deleted and then Actions > Delete.

When events are deleted from the asset management layer of Opencast, their link to various publication channels will be lost, i. e. there will no longer be an easy way to un-publish them. It is therefore recommended to first un-publish the events in question. See the Processing section on how to start a task on an Event.

How to resume Event processing if an error occurs

If processing is Paused, use the warning icon ( icon_warning ) to open the Event's details workflow tab, where you can Retry ( icon_refresh ) or Resume (without retrying) ( icon_hand_stop ) processing.

How to stop Event processing

If processing is Running, you can use the stop button ( icon_stop ) in the event details' Workflows tab to stop the processing.

How to delete old workflows

You can delete old workflows in the event detail's Workflows tab by pressing the delete button ( icon_delete ) of the corresponding table entry. The latest workflow cannot be deleted. Also, you can only delete workflows if you have the necessary access role to do so.

Working with comments on Events

Leaving comments are a great way to flag an event - in case of bad audio for example - for further review by yourself or your peers. The comments allows you create, reply and resolve comments on a per event basis. To access comments go to Main Menu > Recordings > Events use the edit icon ( icon_hamburger ) to access comments for an individual event.

Comments indicators are displayed in the Actions column as follow:

At least one unresolved comment on the Event
All comments on the Event have been resolved
No icon means that no comment has ever been added to the Event

Use the Filters to find flagged events.

How to write comments

Use the edit icon ( icon_hamburger ) on the Actions column to open the Event’s details and go to the Comments tab. Type a comment in the text field and press Submit.

How to reply to comments

To reply to a comment, click on Reply in the initial comment, type your reply and press Reply. You can press Dismiss at any time to cancel.

How to resolve comments

To resolve a comment, click on Reply in the initial comment, type your reply, check the Resolve checkbox and press Reply. The initial comment will be marked as resolved.

How to delete comments

To delete a comment or a reply to a comment, click on the Delete in the comment section.

How to archive an Event to AWS S3

Please refer to the Offload to S3 documentation